Purchasing, Accounts Payable and Cash Disbursements Accountant
This is a full time position working out of the
administrative offices of Yosemite National Institutes. The
Administrative Offices are
relocating from Sausalito to Downtown San Francisco in October of 2008.
Summary
The Purchasing, Accounts
Payable and Cash Disbursements Accountant (A/P Accountant) is responsible
for the generation, administration and coordination of the Purchasing, Accounts
Payable and Cash Disbursement systems and processes for all Yosemite National Institutes operations. The A/P Accountant is responsible for
providing excellent service to internal customers as well as external vendors. They will ensure that purchasing and cash controls are adhered to, and that venders
are paid in an accurate and timely manner. The A/P Accountant is also
responsible for ensuring the proper coding and recording of vendor transactions
and for the generation of purchase orders. This person will work closely with program and
administrative staff, and the VP of Finance. This person will report to the
Accounting Manager.
Essential Duties and Responsibilities
Responsibilities include working with the Accounting
Manager, the VP of Finance, and campus program staff to accomplish the goals
and objectives of the position. Duties
include (but are not limited to) the following:
Process purchase requisitions according to standards
Purchase
requisitions are the result of negotiations conducted at each cost center
between staff and vendors
Verify that requisitions have been coded properly
Verify that requisitions have been properly authorized
Using MIP fund accounting software and Microix purchasing
software generate purchase orders based on purchase requisitions
Receive and track proof of delivery documentation from cost
center staff or vendors
Receive and process vendor invoices – verify that goods have
been received and that expenditures were properly authorized
Generate payments to vendors in a timely manner
Ensure that
payments are made soon enough to avoid finance charges and earn discounts, yet
as late as possible in order to maximize cash flow
Coordinate and facilitate tracking of vendor payments and contracts
with cost center staff
Reconcile vendor statements
Resolve disputed charges and balances with vendors
Ensure that all transactions are properly coded
Process customer refunds
Process stop payment requests
Design and generate reports as directed by Accounting
Manager
Track prepaid expenses and prepare journal entries to record
them
Maintain accurate check registers and cash disbursement
journals
Maintain vendor files
Maintain vehicle and fixed asset files
Other duties as assigned
Supervisory Responsibilities:
None, but will indirectly manage and coordinate the purchasing
process for 4 locations
Physical Demands:
The physical demands described here are representative of
those that must be met by an employee to successfully perform the essential
functions of this job
Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions
While performing the duties of this job, the employee
is occasionally required to stand; walk; sit; use hands to finger, handle, or
feel objects, tools or controls; reach with hands and arms; climb stairs;
balance; stoop, kneel, talk or hear
The employee must occasionally lift and/or
move up to 25 pounds
Specific vision abilities required by the job include
close vision, distance vision, color vision, peripheral vision, depth
perception, and the ability to adjust focus
Requirements
The ideal candidate
has
the ability to work independently, manage complex and sensitive issues, to
prioritize, multi-task and demonstrate the following:
Strong, well developed customer service and vendor
relationship skills
High degree of accuracy
Bachelor’s degree in a related field and 2 years accounts
receivable experience or equivalent combination of education and experience
Experience with the use of computerized accounting systems,
preferably MIP Fund Accounting Software
Strong spreadsheet and word processing skills, preferably
with Microsoft Excel and Word
Well developed written and oral communication skills
Language Skills:
Must be able to read, analyze and interpret business
periodicals, professional journals, technical procedures, or governmental
regulations
Will be required to
generate reports, write general business correspondence and produce procedure
manuals
Must also be able to
effectively present information and respond to questions from groups of
managers, employees, clients, customers and the general public
Work Environment
The work environment characteristics described here are
representative of those an employee encounters while performing the essential
functions of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
While performing the duties of this job, the employee is
rarely exposed to weather conditions.
The noise level in the work environment is usually moderate.
Application Process
Recruiting and retaining a diverse workforce is
a high priority. Interested
individuals are encouraged to submit a letter of interest and resume to
PurchAPCDSearch@yni.org. This position is open until filled.